Exam Charter

The purpose of this charter is to optimise the organisation and validation of the IAE exams, in line with the University regulations. The charter is given to students when they enrol. It is displayed on the University campus and can be consulted on the IAE internet site as well as in all University administration offices. The charter is common to all IAE courses. All concerned parties (professors, jury members, students, administrative personnel) commit to follow it.

ARTICLE 1 : CONVOCATION OF STUDENTS TO EXAMS

All students enrolled for an IAE Nice Diploma are automatically registered for the exams.

Students are informed of exams at least 15 days before the exam date via the local display boards.

ARTICLE 2 : SUBJECTS

Each professor is responsible for the exam subject. The length of the exam, the authorised documents/materials (dictionary, calculator, tables, etc…) are detailed. If no information is provided, it is assumed that no documents/materials are authorised.

Details of the exam are given in type-written form to the appropriate administration 5 working days before the exam date.

ARTICLE 3 : RUNNING OF THE EXAMS

Candidate access to the exam room

Access to the exam room is forbidden before the start of the exam. If a candidate arrives after the start of an exam, the monitor can authorise exceptionally (when the delay is caused by force majeure) the student to sit the exam if the exam has been started for less than 30 minutes. The candidate will not be given additional time to complete the exam, and the delay along with the reason for the delay will be noted on the exam paper.

The candidates must sit the exam at the place assigned to them. Bags, files, brief-cases and other non-authorised materials must be left where indicated. Mobile telephones must be turned off and put away.

No candidate is allowed to leave temporarily or permanently the exam room for at least one hour (30 minutes for 1-hour exams).

Candidates who wish to leave the room temporarily must do so one-by-one and where possible should be accompanied by a monitor. They must leave their exam paper with the monitor who will give it back it when they return.

Supervision

Supervision of exams organised by the IAE is the statutory duty of the professors and researchers particularly when they are solely responsible for the courses.

The supervisors will be informed of the specific conditions that certain candidates are entitled to (1/3 additional time and/or specific conditions for handicapped students, dictionary for non-French students). A minimum of 2 supervisors are required regardless of the number of students. The supervisors must be present at least 15 minutes before the start of the exam and will ensure that the room is properly prepared (places, paper, copies,) before the start of the exam. Supervisors have the authority to seat the students. 

The supervisors verify the identity of the students. Only enrolled students are authorised to sit the exam. Each candidate must provide his student card, or a student’s certificate complete with a photo-ID.

  • Any candidate that cannot prove his identity will not be authorised to sit the exam .
  • A candidate whose name does not appear on the list may sit the exam, but he will be warned that the exam result will only be validated if his situation proves to be normal. His name will be added to the exam list and mention is made on the exam minutes.
    • All candidates that sit the exam must submit a paper, even a blank paper.

 Before the start of the exam, the supervisors will explain to the candidates the rules/conditions to be respected.

Exam Minutes

For each exam, minutes are recorded with the date, the nature and time of the exam, the name and the signature of the supervisors. 

At the end of the exam, the candidate gives his exam copy to the supervisor signing the presence list.

The senior supervisor completes the exam minutes noting:

  • The number of students present, the number of absent students, the name of candidates not listed on the exam listing and authorised to sit the exam on condition that they are properly enrolled
  • The number of submitted exam copies
  • Observations or incidents noted during the exam

The senior supervisor has the responsibility for the collection of all exam papers, for the signed-off exam listing, for the exam minutes and for depositing the documents to the appropriate administrative office.

Anonymous Exam Papers

The anonymity of exam papers (excluding continuous education) is compulsory regardless of the type of media used.

If required the school administrative office is entitled to remove the anonymity when entering the results/grades which will be validated by the relevant professor.

Exam Cheating

Any student caught cheating will be subjected to the arrangements of decree n°92.657 dated 13th July 1992, modified to take into account the disciplinary procedures of higher education establishments.

As a preventive measure, active and continuous supervision constitutes an effective means of dissuasion against cheating.

The supervisors are obliged to remind students at the start of the exam the rules that must absolutely be respected and the risks run by students caught cheating:

It is forbidden for students to communicate with each other or with the outside, to use or even to be in possession of documents/materials that are not authorised during the exam.

Any fraud committed during an exam could result in a disciplinary action that could go as far as the permanent ban on taking any exam to obtain a degree in a public higher education establishment.

In the event of cheating or attempted cheating, the senior supervisor of the exam must:

Take all necessary measures to stop the cheating without interrupting the participation of the student in the exam (exception: in the case of false identity of the student or trouble preventing the exam from taking place, expulsion of the student can be undertaken by the supervisor).

Seize the document or documents or equipment which allow the proof of cheating to be established at a later date.

Make up a report for the authorities (precise and detailed) , countersigned by the other supervisor(s) and by the person cheating. In the event of the latter refusing to sign the report, mention of this will be made in the report.

Bring the fraud to the attention of the Jury President and the Director of the IAE who could decide to submit it to the disciplinary committee of the University.

In the most like case of a student not being excluded from an exam, the jury will determine his results in the same manner as the other students. However, an exam pass and grade will not be issued until the disciplinary committee has reviewed the case.

The case is managed by the disciplinary committee of the University board.

ARTICLE 4: JURY DELIBERATION

The course jury is made up of the professors responsible for the coursework being examined. It includes the person responsible for the degree and the pofessors responsible for the coursework (at least 3 members of which at least 2 research professors).

The jury remains sovereign in its decisions and all decisions are final except in the case of proven error.

ARTICLE 5: RESULTS

Communication of results

Following the deliberation of the Jury, no further modification can be made to the exam results except in the case of material error recognised by the President of the Jury. In such a case the President is responsible for informing the other jury members.

The results « passed » or « failed »  are published on the University display boards without mentioning the exam marks. A pass certificate and individual exam results with marks are given to each student.

Publication of continuous control results:

If the coursework give rise to several continuous control marks, the publication of the marks is authorised but the average mark is not communicated.

If the coursework gives rise to only one mark for the continuous control which itself constitutes the final mark for the course, publication is not permitted.

Consultation of the Exam Papers.

The students have the right within 15 days of the publication of the exam results to consult the exam papers and to have an interview with the professor (or professors) responsible for the course.

The professors responsible for the course must organise a consultation session of the exam papers which is clearly published on the university display boards.

Issuance of Degree

The degree can only be issued by the University President after signature by the Rector.